DIVCAAS
DIVING COMPETENCY ASSESSMENT & ASSURANCE SCHEME
A fully digital, IMCA C 003 compliant platform for all Diving Team Personnel — replacing paper-based competency records, assessments, certificates, and approvals.
Built for All Diving Team Personnel
DIVCAAS serves every member of the diving team as defined by IMCA C 003 — all 12 roles, from Dive Technician (D12) to Diving Superintendent (D01) — managing competency portfolios, assessments, and certification in one unified system.
Full Team Coverage
All 12 IMCA C 003 roles — Bell Divers, Air Divers, Supervisors, Life Support teams, Dive Technicians, Tenders, and the Diving Superintendent — each have a dedicated, structured competency portfolio in DIVCAAS.
Roles & Duties per IMCA C 003
Unit structures, entry criteria, and competency standards are fully aligned with IMCA C 003 guidance. Each role's duties are digitised exactly as the guidance specifies — not adapted or simplified.
100% IMCA C 003 Aligned
Every competency unit, entry criterion, and certificate format matches the IMCA C 003 guidance exactly — no adaptations, no shortcuts.
One System for Your Whole Team
From Bell Divers and Supervisors to Life Support teams, Technicians, and the Diving Superintendent — every member has a dedicated portfolio in one place.
Type of Application
A Progressive Web App (PWA) — opens in any browser, installs like a native app, works fully offline, and syncs data in real time when connected.
No App Store — Just a URL
Runs in Chrome, Safari, Edge, and Firefox. Tap Add to Home Screen on any device. Works instantly — no download, no approval required.
RESTful Cloud Database
All portfolios, assessments, evidence, certificates, and approvals stored securely in the cloud with automatic backup.
Role-Based Access — 4 Portals
Candidate, Assessor / Verifier, Observer, and Admin — each portal carries permissions that match the IMCA C 003 team hierarchy.
Works Fully Offline
Full functionality without internet access. Works aboard vessels with no signal. Data syncs automatically once connectivity is restored.
Real-Time In-App Notifications
Instant bell-icon alerts on every key action — sign-off, certificate approval, and rejection — displayed live across all portals.
QR Code Verification
Every issued certificate embeds a QR code. Scan it on site to instantly verify the team member's competency status and certificate validity.
Why Paper-Based Systems Fail the Diving Team
Traditional paper-based competency portfolios create delays, compliance gaps, and real safety risks for the entire team.
| Challenge | ❌ Paper / Manual Process | ✅ DIVCAAS Digital |
|---|---|---|
| Portfolio access aboard vessel | Physical folder — easily lost, damaged, or left ashore | Available on any device, online or offline |
| Assessment sign-off | Paper form, wet signature, then scan and email | Digital sign-off with e-signature and instant notification |
| Certificate issuance | Days of administration — produce, print, and post the certificate | Issued digitally in minutes; QR-verifiable instantly |
| Evidence documents | Photocopies filed in binders — easy to lose or misplace | Uploaded, tagged to competency units, and stored in the cloud |
| Compliance audit readiness | Manual folder search — requires days of preparation | Admin dashboard with live filtering and CSV export |
| Expiry & renewal tracking | Spreadsheet — easily outdated with no automated alerts | Automatic expiry alerts, banner warnings, and renewal queue |
Four Portals — Every Member of the Diving Team Personnel
Each portal is purpose-built with permissions that match the IMCA C 003 team hierarchy.
index.html
- Build competency portfolio
- Upload evidence documents
- Track unit completion
- View entry criteria status
- Progress dashboard — ring chart & heatmap
- Submit for assessment
- Download certificate
assessor.html
- Review candidate submissions
- Sign off competency units
- Add per-unit comments
- Upload supporting evidence
- View all assigned candidates
- Auto-assignment pool
observer.html
- Read-only live dashboard
- View all active candidates
- No login required
- Real-time progress view
- Multi-language support
- No editing capability
admin.html
- Approve / reject user access
- Review & sign certificates
- Manage invitations
- Bulk operations & export
- Role-based admin permissions
- Assessor management
All 12 Diving Team Roles — IMCA C 003
DIVCAAS supports every role defined for Diving Team Personnel in the IMCA C 003 competence assurance guidance.
| Code | Role / Function in Diving Team | Assurance pg. | Assessment pg. |
|---|---|---|---|
| D01 | Diving Superintendent ★ — Team Leader / Manager | 7 | 19 |
| D02 | Bell Diving Supervisor — Operations Lead (Bell) | 8 | 25 |
| D03 | Air (Surface Supplied) Diving Supervisor — Operations Lead (Air) | 32 | 32 |
| D04 | Bell (Saturation) Diver | 10 | 40 |
| D05 | Air (Surface Supplied) Diver | 11 | 47 |
| D06 | Life Support Supervisor | 12 | 55 |
| D07 | Life Support Technician | 13 | 60 |
| D08 | Assistant Life Support Technician | 14 | 65 |
| D09 | Tender | 15 | 71 |
| D10 | Senior Dive Technician (All Systems) | 16 | 75 |
| D11 | Senior Dive Technician (Surface Supplied Only) | 17 | 81 |
| D12 | Dive Technician | 18 | 87 |
Fully Supported
Building the Competency Portfolio
1. Register via Invite Link
The team member receives an invite from Admin. They register with their name, email, and Diver ID. The account remains pending until the Admin approves access.
2. Select IMCA C 003 Role
The team member selects their role (e.g. D06 – Life Support Supervisor). The portfolio automatically loads the correct competency units and entry criteria as specified in the guidance.
3. Complete Entry Criteria
Tick off all prerequisite criteria — medical fitness, certifications, and prior experience. Each item is timestamped and stored permanently.
4. Complete Competency Units
Each unit contains multiple elements. Record evidence, upload supporting documents, and mark competencies as demonstrated — even while offline aboard the vessel.
5. Submit for Assessment & Certification
Once all units are complete, the portfolio is submitted to the assessor. Upon approval, a digitally signed certificate is issued with a 5-year validity period.
Progress Dashboard
A ring chart, unit heatmap, gap analysis, and timeline view provide a clear visual snapshot of overall competency completion for every team member.
Reviewing & Signing Off Competencies
Team Member Dashboard
View all assigned diving team members. Filter by IMCA role (D01–D12), status, or progress percentage. Click any member to open their full portfolio.
Unit Sign-Off with Comments
Review each competency element against the IMCA C 003 duties for that role. Add assessor comments per unit, set pass or fail, and electronically sign off.
Evidence Document Preview
View uploaded evidence documents directly in the browser — PDF.js lightbox with gallery navigation. No file download required.
Auto-Assignment Pool
Assessors are automatically assigned to team members using a round-robin pool, ensuring a fair and balanced workload distribution across the assessor panel.
Control Centre & Certificate Authority
Team Member Access Control
Approve, deny, or suspend diving team member accounts. Role-based admin permissions — superadmin, admin, and viewer levels.
Invite Management
Generate encrypted invite links with configurable expiry dates. Share via WhatsApp, email, or copy the link directly.
Certificate Approval Queue
Review all pending certificate requests. Preview the exact certificate output before signing and issuing.
Bulk Operations
Select multiple team members or certificates, bulk approve or deny, and export records to CSV. Saves hours of manual administrative work for large teams.
Assessor Management
Add or suspend assessors, view their sign-off history, and manage the auto-assignment pool across the whole diving team.
Analytics Dashboard
Live statistics on team-wide progress, the certificate pipeline, unit completion rates, and a full activity timeline.
Key Features & Capabilities
Advanced capabilities designed to serve the full Diving Team Community across all 12 IMCA C 003 roles.
Team Member Progress Dashboard
Ring chart, unit heatmap, gap analysis, and competency timeline — all per individual team member.
Real-Time In-App Notifications
Bell icon with badge counter. 30-second polling. Alerts on sign-off, approval, and rejection — no page reload needed.
Evidence Document Preview
PDF.js lightbox with gallery navigation for reviewing uploaded evidence directly in the browser — no downloading required.
Expiry & Renewal Alerts
Automatic alerts for certificates expiring in 90, 30, or 7 days. Admin monitor panel, team member banner, and in-app notifications.
Bulk Admin Operations
Select multiple team members or certificates, bulk approve or deny, and export to CSV for compliance reporting.
Team Member–Assessor Comments
Per-unit threaded comments exchanged between the team member and assessor — forming a full, timestamped audit trail.
Optimised Mobile Experience
Bottom navigation bar, 44 px touch targets, iOS zoom fix, bottom-sheet modals, and momentum scrolling for smooth use on any device.
Multi-Language Support
English, Arabic (RTL layout), and French — switchable per user across all portals, including the Observer portal.
Certificate Designer + Cloud Library
Visual drag-and-drop certificate designer with a local and cloud-based template library stored in the database.
Electronic Signature — 3 Methods
The authorised signatory has three ways to sign certificates — all saved to the admin profile and applied automatically on future certificates.
✏️ Draw Signature
Use a mouse, touchscreen, or stylus to hand-draw your signature directly on the pad. Smooth, pressure-sensitive lines. Works on tablets and phones aboard the vessel.
🖋️ Type Your Name
Type your full name and choose from three elegant handwriting fonts. A stylised signature is generated automatically — no pen or stylus needed.
📤 Upload Image
Upload a PNG, JPG, or SVG of your existing electronic signature. It is automatically normalised to 600 × 200 px for crisp rendering on every certificate.
What Is in the Certificate?
Professionally designed, IMCA C 003 compliant, digitally signed, and QR-verifiable — issued for every diving team role.
Full Team Member Details
Full name, DIVCAAS ID, employer, IMCA role code, and full role title as defined in IMCA C 003.
Issue & Expiry Dates
Issue date stamped at the time of approval; expiry date set exactly 5 years ahead — both prominently displayed.
Unique Certificate Number
Each certificate carries a unique reference number including the member's name, ID, and issue date — fully traceable and auditable in accordance with IMCA guidance.
Authorised Signature
Drawn, typed, or uploaded signature rendered at full resolution in the authorised signatory block on the certificate.
QR Verification Code
The embedded QR code links to the verification page. Scan on site to confirm the certificate is genuine and current for that team member's role.
Print & Download
Print-ready A4 landscape format. Download as a high-resolution PNG from both the team member portal and the admin portal.
Invite-Only Registration for the Whole Diving Team
No open sign-up. Every diving team member must be invited by the Admin — giving full control over who enters the system.
Admin Creates the Invite
The Admin enters the team member's name, email address, IMCA C 003 role, employer, and invite expiry date (default: 14 days).
Admin Shares the Link
One-click WhatsApp share with a pre-written message, or copy the link directly. An encrypted token ensures only the invited person can register.
Team Member Registers
The team member opens the invite URL. Name, role, and employer are pre-filled from the invite. They set their password and the account status is set to Pending.
Admin Approves Access
The Admin reviews the registration in the Team Member Access panel and clicks Approve. The team member immediately gains full access to their competency portfolio.
index.html?invite=a3f…
Zero Manual Chasing — Fully Automated Alerts
The system notifies all relevant team members automatically at every key step in the competency and certification process.
→ Admin is notified to review the new team member account
→ Team member receives an access notification instantly
→ Team member is notified with the unit name, assessor comment, and status
→ Admin is notified to review and sign the certificate
→ Team member receives their certificate number and a congratulatory message
→ Automatic alerts triggered at 90, 30, and 7 days before expiry
for every member of the diving team.
Camera-Based Evidence Capture
Diving team members can photograph physical documents and link them directly to competency units — even while working aboard the vessel.
QR Code Scanner — In-App Camera
Tap the QR button. The app activates the device camera. Scan any QR code on a physical document and an evidence record is automatically created and linked to the relevant competency unit.
Multi-File Evidence Upload
Upload PDFs, images, or photos of training records, medical certificates, and supporting documents. Each file is linked to a specific IMCA C 003 competency unit.
Evidence Viewer
PDF.js lightbox with gallery navigation. Assessors can review all evidence directly in the browser without downloading — making the review cycle significantly faster.
Evidence Linked to Units
Each piece of evidence is tagged to specific competency units as defined in IMCA C 003. This makes the sign-off review process instant and fully traceable.
directly to the verification page
Role: D04 Bell (Saturation) Diver
Status: VALID ✔
Secure Cloud Storage & IMCA Compliance
All data is stored securely in the cloud with automatic backup. Access is controlled, and every record is fully traceable in line with IMCA C 003.
Secure Cloud Storage
All portfolios, assessments, evidence, and certificates are stored securely in the cloud — accessible from any device, any location, at any time.
Automatic Backup
All records are backed up automatically. The Admin portal includes a full backup and restore tool — protecting your team's data at all times.
Invite-Only Access Control
No open sign-up. Every team member must be personally invited by the Admin. Full control over who joins the system at all times.
IMCA C 003 Compliant
Competency unit structures, entry criteria, and certificate format follow IMCA C 003 guidance exactly. Every unit, entry criterion, and certificate format follows the guidance exactly.
Complete Audit Trail
Every sign-off, approval, rejection, and certificate issuance is recorded with the actor's name, role, and timestamp — instantly available to the Admin.
QR Certificate Verification
Every certificate carries a QR code that links to the verification page. Any client, auditor, or third party can confirm the certificate is genuine and current — instantly.
Multi-Language Support
Diving teams are international. DIVCAAS supports three languages across all portals — no separate versions needed, just a simple language switch.
English
Default language. Left-to-right layout. Used by international team members, supervisors, and observers.
العربية
Full Arabic support with a right-to-left layout — all text, menus, and forms flip automatically for Arabic-speaking diving team members.
Français
Full French language support for Francophone diving team members — complete translation of all portal text and notification messages.
DIVCAAS vs Traditional Paperwork
The case for the whole diving team is clear — faster, safer, more cost-effective, and always audit-ready.
10× Faster
Certificate issuance is reduced from days to minutes. Assessor sign-off takes seconds from any location — vessel, shore, or saturation control room.
Zero Paper
Fully paperless from registration to certificate issuance — across all 12 diving team roles. Eliminates admin cost, printing, postage, and physical storage.
Accessible Anywhere
Use it aboard the vessel, onshore, or in the saturation control room. Works on any phone, tablet, or desktop. No VPN and no company laptop required.
Tamper-Proof
Certificates are stored in the cloud with unique certificate numbers. QR verification allows any client, auditor, or third party to check authenticity instantly.
Real-Time Oversight
Admin and observer dashboards show the live status of every team member's portfolio across all 12 IMCA C 003 roles — an instant compliance view at any time.
Auto Expiry & Renewal
Five-year validity on every certificate. Automatic alerts at 90, 30, and 7 days before expiry. Visible across all dashboards. No renewal is ever missed.
Live in Minutes — No IT Infrastructure Required
DIVCAAS requires no servers, no installation, and no configuration. Simply share the link with your diving team and start immediately.
Ready in Minutes
The entire system goes live at your own web address instantly — no servers, no technical setup, and no IT team required.
Your Own Web Address
Use your organisation's own domain. All portals are served from a single address — straightforward to share with your whole diving team.
Always Up to Date
When the system is updated, all team members across all portals receive the latest version automatically — no reinstallation or IT support required.
Your Diving Team Personnel Assessments &
Assurance Portfolio is Ready.
The system is complete and ready — built for all Diving Team Personnel in accordance with IMCA C 003 roles and duties. Share it among your team and go paperless today.
Team Members
Build your competency portfolio
Assessors
Review & sign off units
Observers
Live team progress view
Admin
Approve access & issue certificates
Verify Certificate
Scan QR to confirm validity